Sunday, September 29, 2013

Fortunately, the Journals

Note: my internship class received this email about a week ago:

I am missing several documents, some already overdue. I need several student profiles, site profiles, and action plans which are, in many cases, now overdue.
Get them in ASAP. And your next asssignment, your first Journal Submission is due by email by midnight on 9/29. As for the yet to be delivered profiles and action plans: the assignment is being changed as of Friday. I need a story as to why these are late. I am not interested in some sad tale of confusion, woe, or distraction. The assignment is now to entertain the professor. The story is to be a real "story." Something creative, entertaining. Veracity has no significance here; your professor expects to be entertained. The assignment will be judged by that criterion.
Good luck

While I did hand in all my paperwork in time, I really liked the concept of writing an amusing story for my professor. So, when handing in my journals on time tonight, I also added a story, in the style of Neil Gaiman's Fortunately, the Milk. It is seven pages long, double spaced, in Word. I decided to post it here. I did change identifying names of my archive and my supervisor, but otherwise, this is what my professor received.

Dear Professor,

You may notice that I am just submitting this under the wire, with just enough time to spare. “Those darn students,” you may be thinking, “they leave everything to the last minute and expect me to accept some sad tale of confusion, woe, or distraction.” However, you might understand better what took me so long if I tell you my tale of adventure.

I was working in the archive where I do my internship. I was just stopping in on Sunday to pick up a completed timesheet, when the archivist asked me for a favor.

“Christy,” she said, “we just received this box. I have to tend to a researcher. Can you look through this real fast?”

I was holding my keys, with the flash drive that holds my journals. I then put them down and picked up the box, snagging the keys with my pinky.

“Sure thing!” I chirped, and then took the box of mysterious contents into the processing area.

I opened the box. I immediately smelled dust, deteriorated paper, and the dreaded smell of rotten bananas and smelly feet.

“Uh-oh,” I said.

Out came a dust-covered skull, shedding bone on the desk. Out came a book, shedding red rot and acidified paper. And out, as I feared, came deteriorating cellulose nitrate film.

“Oh dear,” I said.

It was warm and exposed to light as it flaked. This was trouble.

“M—“ I started. Then stopped.

On the top of the skull, little cracks were appearing at the top. They were outlining a little diagram around the bumps.

I looked at the book. It was a Spurzheim tome about phrenology. I looked closer at the cover. Why there was a diagram like the cracks on the skull!

That’s when M walked in. “Christy, you called?”

Then she screamed at the cracking bone and swiped it off the desk in fear, taking the flash drive with it.

Fortunately, the journals bounced away from the skull towards me. Which was especially fortunate as the skull started to glow, blinding us both. I felt around, picked up the flash drive and watched in horror as the glow encircled M. Then, abruptly, it stopped.

M shook for a few seconds, not focusing on anything. Then she looked at me, and made a bow.

“Hello my dear lady. And who may you be?”

The voice was not quite hers, the manner of standing not hers either.

“Um, I’m Christy. Your intern?”

“Good heavens, you’re a student of phrenology?”

“Er, no. A student of archives?”

“Archives? Like government records? Are we in a government building? How interesting!”

I looked at her strangely.

“No,” I said carefully. “This is a medical archive for medical students. You are the special collections librarian. Are you feeling okay?”

“OH, my dear Madam Christy, I see you do not recognize me through this body. Allow me to make your acquaintance. I am Herr Johann Spurzheim, and I am now free to continue my work. Tell me, have you had your personality determined yet? Knowing your weaknesses might help.”

I looked at her. Or him. I was not quite sure.

Spurzheim? The phrenologist? Wordlessly I shifted through boxes, and came across a folder containing papers related to him. I pulled out a photograph of his skull and showed it to M. Or Spurzheim.

S/he looked at the photograph strangely. Then I noticed the skull again on the floor. I picked it up and showed it to him/her with the photograph.

There was a delighted laugh. “Oh, how curious! You have this picture of me. Tell me, was this done by camera obscura?”

I was talking to Spurzheim! “No. Later technology. Do you know what time you’re in?”

“No, Madam. Could you tell me?”

“Well, this is 2013. In the United States. New York City. How did you come to possess my supervisor?”

“2013? And man looks so similar. The clothing is odd, though…” he said, pointing at my Doc Martens and pants with the many buckles. But he then went, “ah yes. You see, when I was slipping into death, I was aware of the many organs that I could possibly reside in. I focused my soul on the part of the brain that governs the occult. There I stayed, waiting for someone to release me. This could be done, if my skull and my book reaches the open air, united in deep magic by examination by a curious mind.”

I then realized that flash of light was his soul. I had released him, and caused my supervisor to become possessed.

“You are the one that discovered me, I can tell. Would you like to become my student? You could learn so much!”

“Er, thank you, that’s very kind. However I’m already a student in a different field. And I need—“ I lifted up my flash drive to show him “—to send in my journals to my teacher.”

"What…is…that?” he asked, grabbing the flash drive. I pulled it away.

“It’s called a flash drive. People can store documents on them.”

“How strange and bizarre! I must have it to keep!” He started trying to pull it away from me again.

Fortunately, the journals stayed in my hand in a very tight grip as he pulled at my fingers and shoved me. I grabbed desperately at my desk with my free hand and knocked a notebook off the desk. This caught Spurzheim’s attention.

“What is that?” He picked it up.

Grateful that he was no longer trying to wrestle the flash drive away from me, I looked at what he was looking at. I smiled when I saw the back.

“Oh, that’s a L.N. Fowler notebook, analyzing a patient. I don’t think the two of you got along—“

He made a sound of disgust. “Curses upon the Fowlers! Both of them stole my noble work and vulgarized it!”

That’s when the growling moan reverberated through the archive. We looked up, startled.

We did not know what it was. But soon a shuffle came along with it.

It came closer and closer, and we felt our hearts pounding and pounding.

Then we saw the hands outstretched, and the arms outstretched, and then a face.

It was rotted and gray, and I recognized it as a zombie. I backed away, trying not to scream. That’s when the zombie moaned a single word.

“Spurzheim….”

“Oh no! It’s that dastardly Fowler! Why he came back again by occult means as well. What is this thing? It’s not elegant like my soul arriving. You see, this is what I meant by vulgarizing my work—“

Zombie Fowler let out a yell, and I screamed, “Not now—run!”

I held my flash drive, and grabbed Spurzheim’s skull. Spurzheim picked up the book and the film. And we ran. Unfortunately, we ran into a dead end. The hallway did not have an exit down the end we had ran.

I raised my hands in the air, hoping we could somehow negotiate with Zombie Fowler. “Sir, please!”

Zombie Fowler stopped, and stared. More specifically, he stared at my hand.

“Huuuuuuh?” he asked, unable to form more words than that.

I looked at my hand. He was staring at my flash drive.

“Oh, that? Just something I use to hold things. You wouldn’t understand. Sir, can we please discuss this?”

He reached towards my hand, trying to take my flash drive.

Fortunately, the journals did not go over to him. I threw the flash drive over Zombie Fowler’s head and it went down the length of the hall, skittering over the floor. Confused, Zombie Fowler turned around. And that’s when Spurzheim and I ran past him, and went back down the hall, me stopping to pick up the flash drive.

We ran out into the reading room, and ran out the door. We then stopped and looked at each other.

“Where shall we go?!” wailed Spurzheim. “That monster will destroy us both!”

That’s when we heard the growling moan again. Zombie Fowler had just shuffled into the reading room.

“The stairs!” I cried. We opened the door to staircase 9 and ran down the steps to floor 11. Unfortunately Zombie Fowler was close behind.

We ran through the first Pavilion, pushing past the interns. We made it to the second Pavilion and the amazed people on their stretchers. Zombie Fowler doggedly pursued us through the hallways, screaming over and over again “Spurzheim!”

Soon we were panting, and we barely could continue. We had reached floor 3, and we had no escape in the building. This got even worse when a hallway ended at a window.

We turned around as Zombie Fowler shuffled forward, his gray face twisted into a hideous grin. We knew this could be the end.

I looked at the window. It was glass, with no bars.

“We’re going out the window,” I told Spurzheim.

“What?”

“We’re going out the window.”

“But where will we go? We’ll get caught outside!”

“We have no choice.”

I kicked out the window with my steel toed boots, and it shattered, and the sounds of the traffic came in. Zombie Fowler stopped, confused. I then grabbed Spurzheim by the hand.

We jumped.

“AAAAAAAAAAAAAHHH!” we screamed as we fell the three flights.

We landed, sliding slightly.

Fortunately, the journals were in a tight grip in my hand and never touched the ground. We got up and continued to run.

We heard a thud as we ran, and realized that Zombie Fowler was in hot pursuit. We were doomed.

But then I looked at the cellulose nitrate in Spurzheim’s hand, and got an idea.

“We’re going to the river!” I screamed. “Follow me!”

We ran to the river and reached the edge. Spurzheim followed me and stopped.

“We’re done!” he wailed.

“No we’re not!” I responded.

Zombie Fowler stopped too. We stared at each other.

I then grabbed the cellulose nitrate. I pulled my lighter out of my pocket. I then waved my flash drive in the air.

“Come and get it!”

Zombie Fowler got closer. He was soon right against the river.

And that’s when I pushed him in. As he swam up, I lit the cellulose nitrate on fire and tossed it in after him.

Flames leapt to the surface as it combusted in the water, and burned up Zombie Fowler. I coughed from the fumes and buried my face into my trench coat.

Spurzheim was coughing horribly too. As he coughed, a glow started to come off the body. Soon M was rolling on the ground as the bluish light left her. Finally, she was still.

I rushed over to her. “M, are you okay?”

She coughed again, and slowly got up. “I think so. What just happened?” She then looked at the flaming river. “Oh my God, we need to call the fire department!”

“Wait. We need to do something first.”

I took the skull and the book. I tossed them into the fire, so that no one could raise Spurzheim again.

“OK, let’s go. You see, it’s a long story…” I trailed off as I realized that I wasn’t holding the flash drive, and hadn’t been since I tossed in Zombie Fowler.


Fortunately, the journals were in my trench coat pocket. I must have just slipped them in automatically, which I should have done from the beginning.

Journal 7

09/24/13       10:00am-4:00pm      42 hours
Today was a fun day.

First thing I looked at were some letters by Havelock Ellis, the sex researcher. Sadly, they were not that interesting. But it was cool that we have something by him.

Second, I found a handwritten notebook kind of document in neat handwriting. The folder gave the creator as L.N. Fowler. I was supposedly holding a character description derived from phrenology done by Fowler.

I couldn’t help but tell M about this. She gleefully looked at the book but went, “How do you know that Fowler did this?”

“Ah, I’m not quite sure on that front then,” I said, realizing the problem. “The folder it was originally kept in said it was done by Fowler, but it might have been a student of his or something.”

“Well, I think we have a Fowler text annotated by him…”

M went to find it so we could compare the two handwritings. Meanwhile, I tried Googling Fowler’s handwriting, with no success. She came back with the book, but while it was a Fowler text from his phrenology course, it was not written in by Fowler, but by a student. We decided to trust the folder information for now. But it’s still really cool.

Also managed to finally finish box 1 and move into box 2. I’m up to processing about 25 items a day. I’m pleased. 

Journal 6

09/23/13       10:00am-4:00pm      36 hours
M and I went over the records that I had been working on the past week. She was pleased with how descriptive I’ve been, and only made a few corrections. I was glad that I had not lost my touch with describing from working at the Municipal Archives.

The day moved slowly as I continued on box 1. I was getting the hang of PastPerfect and have been improving with reading old-fashioned handwriting. I was starting to see the end of the box, which was encouraging, but I felt like I was moving too slowly. After all, I wanted to work on the finding aid too before the semester was out. However, M seemed happy with my speed of progress. She was worried that I wouldn’t be busy for the semester.

I also suggested to M that I attempt to encode the finding aid in EAD (Encoded Archival Description). I had learned the basics of the markup before, and I had written a paper about it for a class. The archive didn’t have tools like Archivist ToolKit, but I could easily enough do the markup by hand. Currently, the finding aids are all in PDF format. However, EAD might make it easier for search engines and the like to find information.


Not quite done with Box 1 at the end of the day. Almost there.

Journal 5

09/17/13       10:00am-4:00pm      30 hours
More copies to be made awaited me when I entered the archive this morning. After processing some more of box 1, I went to copy for an hour.

Our collective frustration was growing with the researcher. He had added even more materials to be copied, and in some cases, it included entire books. I wasn’t sure if we were breaching copyright at this point, but he needed it so badly apparently. So off I went.

I groaned as I took out a document from the late 1940s. The paper was acidic and horribly brittle. It was fastened with a metal fastener at the top. Consequently, if I wanted to read the next page, I would have to flip the page over. This presented even worse of a problem when I tried to flip to the next page to copy. The document was so thick that the paper folder over, and part of the text would be obscured. And I could not try to copy that section without doing worse damage to the document than I was already doing just by copying by it.


I did not have the top of the office copier down, but to get the text clear near the gutters, I would have to press down. I did slightly, hearing the phantom screams of my preservation professor in my head. No doubt she would track me down and cause my messy death if she knew I was doing this. As I copied, I saw shreds of paper covering the copier and I wanted to weep. Finally the document was done, and so was my allotted time for copying. I then met M and explained that the document was not going to be complete, and to warn the researcher. Then finally, back to my processing area to work on box 1. I was pleased at least to note that I was getting through materials faster in processing.

Journal 4

09/16/13       10:00am-4:00pm      24 hours
When I arrived at the archive this morning, we had a researcher in. I remembered M mentioning something about having to track down materials for him. Then I saw the piles of folders sitting on the table by him.

“Christy, would you be willing to do some photocopying? There’s a lot that needs to be done, and it would help if you did some for like a half hour or so.”

“Sure,” I responded. I then set down my things and went to go photocopy.

Here’s the thing though. The researcher had literally asked for hundreds and hundreds of pages for us to copy. It seemed like he was trying to take home all of the papers he had read through for researching purposes. The archive has 1.5 staff members: M, and me. I knew what we were doing for the rest of the week.


I realized there was another problem as a photocopied. A lot of the paper was onionskin copies from typewriters. The type was blurry as a result. He was going to have a hard time reading this. When I told M, she pointed out that this was the best we could do. So I copied three folders, finishing about 150 pages in that time. Needing a break from the fumes, I then went back to processing box 1. I went back in after lunch to copy more. I really hope that he’s happy with the copies. If he asks for redone copies after receiving things, M and I might cry. 

Journal 3

09/10/13       10:00am-4:00pm      18 hours

The PastPerfect has been installed, and the previous processing information was converted from Excel to it! Good timing, as I had finished looking through the five boxes, saved for the oversized materials. However, that could be looked at later. My supervisor, M, came to my area and we began looking at what we wanted to fill out in the software. Both of us have worked with PastPerfect before, and she had been asking me my thoughts on what should be filled in. We decided that we would describe at item level in most cases, a departure from the previous archives I’ve worked in, which tended to stop at folder level. However, the folders often contained one item, and the miscellaneous collection did not have any real thread that it followed (no original order, no single donor, etc). We would assign item numbers starting with year added to the collection, folder number, and then individual item number if there was more than one item in the folder, e.g. 1955.335.01. And we would describe creator, scope and content, and extent of the item. We then had a small discussion about numbering box and folder on the folders. We finally agreed that we would use the item number as the folder number, rather than numbering the folders in each box, so there would be flexibility.  The final thing we agreed on was the template for each folder layout (collection name, title, year, box and item number, etc). I then put it in a Word document so we would have it later. I worked on this for the rest of the day, with her checking records at intervals. Apparently I’m not bad at description. 

Journal 2

09/09/13       10:00am-4:00pm      12 hours
First lesson of the day: arrive at the hospital at least a half hour in advance. Everyone wants the same two elevators and sometimes the wait is 15 minutes. I barely made it to the archive on time because of this.

Second lesson of the day: remember to hit the save button on your Word documents so you don’t lose the notes you kept while looking through things.

I spent the day rehousing and looking through the materials in boxes four and five. My frustration at the previous attempt to work with the materials grew as I realized that in several cases, they did not actually title the materials, but just threw a “miscellaneous” title on the folder. A miscellaneous title in a miscellaneous box? That would really help out a researcher.  When I told a friend also in the GSLIS program later that day about this, his response was “Miscellaneous means things we don’t feel like working on, right? Let’s get lunch and curb stomp baby kittens.” However, I realized why they probably didn’t fully name things in the collection: the handwriting was difficult to read in many cases. Sometimes I had to bring in the materials to my supervisor, who used to work at the New York Historical Society and therefore was used to weird penmanship from the 1800s. The final thing I considered was how to standardize the folders. The archive had changed hands several times, and was run by special collections librarian. While my supervisor definitely knows what she is doing, it’s clear that she has not worked from a strictly archival area. Therefore little things like box and folder number were missing from the folders, things that were beaten into me in the previous archives I’ve worked at. However, I kept this in notes, and this time I remembered to save them.


Journal 1

09/03/13       10:00am-4:00pm      6 hours
I had a feeling that I was going to have fun at this internship when I picked up a random folder today and a photograph of Johann Spurzheim’s skull fell out. While I was initially confused as to why they would keep a photograph of Johann Spurzheim’s skull in the archive, I learned that Spurzheim was the pre-eminent phrenologist of his day. Apparently, the archive likes the phrenologists as much as the psychiatrists and the psychoanalysts.

The first hour of my internship today was attempting to get my hospital ID and receiving the quick tour of the floor and parts of the hospital I may have to go to.  Then my supervisor showed me the archives and special collections area, complete with a small processing room. My job that day was to go through the boxes in the miscellaneous collection that I would be processing and get a feel for the materials, rehousing and putting things in correct preservation envelopes if necessary. That’s when I found the photograph of Spurzheim’s skull.  In the process I realized that the materials were randomly organized alphabetically; they were not explained in the inventory list other than “Miscellaneous A-K” in some cases. I started trying to track down accession years so we could assign item numbers. I also waited to hear from my supervisor when PastPerfect would be properly set up for me to start entering things into it. By the end of the day, I had gone through three of the five boxes. 

Introductions

Greetings.

If you have found your way here to find out about 1980s goth and its artifacts, you may have come to the wrong place. Not that I don't like the Sisters of Mercy or whatever, but that isn't quite the point of this blog.

If you want to hear me wax poetic about More Product, Less Process, EAD, and black eyeliner getting on my white cotton gloves, then yes, you are in the right place.

My name is Christy. I am an archives student at Queens College, in my last semester of study. I currently intern at a medical school archive, taking care of processing a collection. That's one of my three classes this semester. I also am doing a class on XML which will hopefully aid me in working with EAD (Encoded Archival Description). I'm also writing my capstone, aka "my thesis." Professionally, I have worked for the city doing records management assistance, as well as working as an archival technician. I also have worked at a music archive as a Jill-of-all-trades intern. 

Inside and outside the archive, I dress in layers and layers of black clothing, tend to blast Project Pitchfork and the Cure while working, and go to club nights where I can dance until 4am--at least in theory. Thanks to my work schedule, I tend to fall asleep around midnight these days. You may hear about this a bit in this blog, so I might as well warn you in the title.

This blog will serve a few functions. I will discuss items that interest me in publications--many of them relating to my thesis. I will discuss articles I read pertaining to archives that just interest me in general. And finally, one of the requirements of my internship is that I have to keep a journal. I have fun writing journal-like things. Why don't I just post them here?

The next few entries will all be updated tonight, as they are journals. Hopefully I will continue to write them on a regular basis. There will be little identifying information about my workplace, but you will get a taste of what it's like for me to work where I do.

And this is the part where I begin.

Cheers,
Christy